How to Increase Workflow Efficiency

Zach Eller

Zach Eller

Tips on maximizing productivity and crushing your goals.

Let’s face it. We can only use the excuse of a worldwide pandemic for so long until we realize there is still work that has to get done. Whether you’re back in the office or working remotely, these are some tips you can implement into your workflow that will increase your productivity exponentially.

Identify your daily tasks

While this tip may seem a bit obvious, you’d be surprised at how long it took us to get this down. Make lists of what’s outstanding and create daily goals for yourself. There’s probably a good app for that on your smartphone, but we’re old-school and like a good pen and notebook.

Pro Tip: Knock out the low hanging fruit first. Sometimes the sheer amount of items on your list can have a negative effect on your workflow. Make a running list and checking off as much as possible daily.

Minimize interruptions

Apologies to all the parents working from home whose kid is on Zoom in the background—you might be out of luck on this one, but for everyone else out there, you’re probably not as good of a multitasker as you think. Stay away from the TV and put your phone on do not disturb for a few hours if you can. That one Instagram notification can suck hours of productivity out of your day. Find a solid playlist on Spotify and get in the zone.

Take breaks

This might feel a little counterproductive, but studies show that scheduling a 5 to 10 minute break every hour actually increases productivity. Not only is it physically healthy to stand up every hour, but also knowing you have that scheduled break means you’re far less tempted to immediately open any Facebook notification.

Stay organized

Being organized can reduce stress in several areas, but it’s really helpful when it comes to increasing your workflow efficiency. Make sure all files, folders and document names are consistent and easy to locate. It is extremely important that your entire team is on the same page when it comes to organizing your digital workspace and keeping track of ongoing projects.

In addition to your online world, your physical area should be neatly organized to maximize workflow efficiency. Reducing clutter on your desk means minimizing distractions and less time spent hunting for that random cable or USB drive.

These are just a few tips that we find really helpful when it comes to improving workflow and increasing productivity. Remember that what may work for you might not work for others. There are endless numbers of productivity apps and software that can give you an advantage as well. Leave us a comment below if this was helpful, and if you have any advice yourself. We’d love to hear from you!

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